Virtual board portals: Bringing the Physical Meeting Space into the Digital World

It has become easier to organize online board meetings in the era of technologies that are accessible to almost every person and convenient to use. Now many services help to conduct business events in video format. The board portal is one of them. Here is more about its functionality.

Board portal for arranging digital business events

In a globalized and dynamic world, digital technologies have spread rapidly, and the economy, the labor market, and society are changing at an unprecedented rate. In the economy, digital technologies are one of the main drivers of growth, productivity, competition, and innovation potential. Digital and hybrid event formats played an important role in marketing and communication long before the COVID-19 pandemic. While analog and physical live events score above all through direct and personal contact, multi-sensual appeal, emotions, and experiences, digital formats focus mostly on scalability. It is mainly because digital formats are generally available almost anywhere and anytime.

Nowadays, most modern companies have already transformed the way boards collaborate. They implement innovative board portal solutions to ensure flexible company management. The essence of this technology is to recreate conditions similar to real ones using elements of interactive interaction in an artificially created online environment. Today, the popularity of using virtual technologies to solve business problems and organize online learning is due to 3 key advantages:

  • the effect of presence and visibility;
  • high level of concentration of participants;
  • involvement of participants in the process.

With a host of powerful remote access features that make remote management, online meetings, and cloud-based help desk easy, many resources are available to demonstrate the full power of the board portal solution.

What are the software advantages?

Board management software is a perfect way to organize online business events virtually. The board portal has all the functions necessary for conducting online meetings, including video broadcasting of the presenter, text chat, screen sharing and presentations, polling, and recording. It does not require the installation of additional programs. The software ensures many advantages for remote board teams:

  • For companies with offices located in various remote locations in the country or the world, board portals allow users to reduce the cost of communication channels and simultaneously provide the best quality of communication. It is achieved through the ability to automatically collect geo-distributed conferences with the transfer of multi-stream video between regions.
  • The board management software platform provides individual transcoding of video traffic so that each conference participant receives the highest possible communication quality while not affecting other users. Several types of screen layouts are supported, which users can select individually. Screen layouts automatically adapt to the number of participants in the conference, and when using mobile devices, to orientation (horizontal or vertical), providing the most comfortable perception and use of the available screen space.
  • The advantage of a scheduled board meeting is also the fact that after the start time of the scheduled conference, the program will automatically create a conference and connect all invited users (you can invite a previously created group) who are online at the moment and send an invitation to inactive registered users by mail.
  • Another purpose of the board portal is to provide board members and business partners with information sharing, discussion, analysis, and decision-making. The software offers a well-organized working environment and protected data repository. 

Best virtual data room and its benefits

Nowadays, in order to focus on the working routine and fulfill all assignments due to the deadlines with presenting unconventional ideas that will aid in creating companies’ wealth and satisfy all customers, state-of-the-art technologies are a really helpful hand.  If you want to focus and the practical side and be cautious about in-depth information, you have to follow our information.

The best virtual data room is such type of room that will be practical for the whole organization, especially for all staff. It is not a secret that employees are responsible for completing all assignments and communicating with customers. Besides, only they can grab customers’ attention and even involve them in the working environment. However, implementing the best data room can be challenging as it exists a wide range of this type of room as they become quite popular. In order to make an informed choice, you need to focus on sever criteria:

  • Functionality as the tools that are in virtual data room should be appropriate for the company and its staff;
  • Control as this type of technology will include all documents and sensitive files;
  • Accessibility as for workers, it is crucial to have access from various devices.

If you pay on such aspects, you will definitely select the best virtual data room.

Another aspect that will be available is management tools. They are relevant when employees have to organize their working routine, especially when they work remotely. With management tools, it will be easier to set priorities and structuralize all assignments according to their deadlines. As a result, everything is done due to their deadlines, and all sides are satisfied with the cooperative work. 

Data room platform for employees performance

The data room platform is one of the most convenient spaces where employees can deal with a wide range of assignments and have enough resources to deal with them. Firstly, all required documents they can find in several seconds and without disturbing others. Secondly, they can upload and download files and even exchange them with others. Thirdly, they have the opportunity for organizing collaborative work. The data room platform is also one of the most reliable sources to store all sensitive files as it has got a high level of security.

The best business software is also possible to select, but you have to be cautious about all pros and cons. Do not forget that it all depends on the tools that propose in usage. Focus on tricky moments that employees may face during the working environment and utilize the best business software. 

In all honesty, based on this information it is possible to implement the best technologies that exist in the current market. All you need to do is to follow our information, and you will get enough skills and erudition to make the final choice.


5 Keys for Conducting the First Board Meeting Successfully

Perhaps the most ideal way of guaranteeing your financial backers that your organization is working successfully is to have acceptable administration rehearses set up. A well-working Board of Directors having customary gatherings is an incredible way of keeping your key financial backers educated and connected with, and is a basic part of sound corporate administration. Here are a few hints on the best keys to conduct the first board meeting.

Set a gathering plan

You will see that it is difficult to come by commonly pleasant dates for all of your Board gatherings. Attempt to plan your gatherings well ahead of time before everybody’s schedules top off something like a half year ahead of time. 

If your chiefs have colleagues, make certain to remember them for all messages around booking and authoritative issues. Consider having a portion of your gatherings from the organization’s workplaces, especially if your office needs security or a huge enough meeting space to hold the gathering. Your financial backer or insight probably has fitting meeting room space.

Oversee time

Investors and occupied leaders are extremely touchy to their timetables and accordingly are exceptionally grateful when the executives can run Board gatherings effectively. Load up conversations can regularly take on an unmistakable overflow of energy, and keeping in mind that permit the Board to have significant conversations on significant themes, oversee towards a course of events so your gatherings don’t run a long way past the apportioned time. 

Appointing assessed conversation times close to every plan thing can be a useful device to assist with directing assumptions about expected conversation times and to assist with guaranteeing that you can arrive at every point on your plan. If the Board appears to need to invest substantially more energy on a plan thing than has been allotted, organize an interval call.

Require minutes

Minutes are planned to be “synopses” of the gatherings. Most investors and guidance would exhort you that “toning it down would be ideal.” These shouldn’t be in-depth outlines, yet rather an extremely undeniable level synopsis of conversations and activities, and appending any fitting goals taken on. Be cautious with regards to placing classified data in minutes, for example, the names of people you are attempting to enroll, imminent financial backers, possible purchasers, or targets. 

Recall, this will be seen later in due industriousness by others and you probably shouldn’t examine those subtleties later.

Make boards

At the proper time, make a Compensation Committee and an Audit Committee, each involved all or for the most part non-worker chiefs if conceivable. This can assist with assigning key errands to the chiefs generally competent regarding those undertakings. 

On the off chance that, for instance, two of the individuals experienced in remuneration matters have painstakingly checked on proposed choice awards or reward plan boundaries, the excess Board individuals will have more trust in the choice. It ought to have the option to support them without an extended conversation, which saves meeting time to talk about different issues.

Make process for exchanges

With regards to corporate exchanges, for example, future financings and M&A, the Board should be exceptionally cautious about showing a cautious and intentional cycle. Showing that the Board is educated with regards to the exchange and options is basic. It very well might be fitting to make a panel of the Board, involved autonomous chiefs, to audit or potentially endorse an exchange.

Best Practices in Governance Online Meetings

The best load-up gatherings leave us centered and stimulated: the objective of the gathering is clear; our group is propelled, and the cycle is smooth, and there are distinct results. Less than ideal gatherings, then again, channel energy, and lower confidence in light of the apparent exercise in futility.

We’ve arranged 10 best practices in governance online meetings to assist you with making way for gatherings that are vital, result situated, and useful for all. 

How to hold executive meetings on the web

Running a powerful in-person meeting can introduce many difficulties (e.g., innovation, arrangement, correspondence, stream), which are just compounded in a virtual setting. Find best practices, tips, and assets to guarantee your virtual gatherings are compelling, connecting with, and confidential documents stay secure.

  • Make an arrangement, confirm that the new working and business climate is presently cross-breed. It’s fundamental to perceive this and for all board individuals to be OK with this.
  • An adjustment of meeting organization will influence executive gathering support, commitment, innovation, and security. Issues can adequately be tended to by choosing the right devices and arranging procedures.
  • Get coordinated, switch back and forth among physical and virtual gatherings. We are in a crossbreed ‘ way of workspace, and this incorporates executive gatherings.
  • Ensure you have the legitimate computerized security set up. The times of sending load-up materials by email should end. Present-day and secure administration programming has turned into a fundamental resource in the shift to virtual executive gatherings.
  • Plan how and when the different devices can be utilized to further develop board usefulness. The joint effort, input, and surveying instruments can be utilized. Make sure to utilize the criticism instrument on the seat’s exhibition – they never get sufficient ideal input.
  • Lead a faker virtual gathering. Get all on the board in question and do a training run with the different new advanced apparatuses. Get criticism from all members. Lead private meetings whenever required.
  • Build up standard procedures for the new half-breed model. Concur on intercession techniques. Ensure each member talks in turn. Load-up papers ought to be taken as peruse and guarantee gatherings start and end on schedule. Ensure members’ cameras are on.
  • Use virtual endorsement usefulness to permit your board to sign and support basic reports without the need to transport them genuinely.
  • Plan some friendly association into a virtual gathering plan. Have a conversation starter to begin, get individuals to mingle online at breaks, put individuals into breakout rooms to get to know one another. 
  • Test and repeat. Load-up gatherings have been run the same way for quite a while. Presently we are more inundated in the computerized world; we should acknowledge the crossover model is staying put.

Virtual meeting etiquette

Almost certainly, each of your once up close and personal gatherings has gone completely virtual short-term. With this quick change, many inquiries have arisen on the most proficient method to keep up with demonstrable skill, stay drawn in and keep dynamic pushing ahead.

In front of the gathering, set standard procedures with members. Address what will be reasonable during the virtual gathering will build up rules early. Choose early in case participants will be quieted except if talking, if webcams use is required, and whatever other coordinations that will direct the gathering to run as flawlessly as could be expected. If participants will be sharing screens whenever ensure those members know and skill the capacity works.

Online Board Meetings Tools Comparison

Board entryway is characterized as an advanced instrument that works on executive gatherings and works on its productivity. Board entrance is likewise called board management programming. At first, a board gateway was made with the goal that the governing body could successfully design the essential improvement of the organization or examine basic issues.

Today, board entryway programming could be utilized by C-level experts as well as by all individuals from the group to run online board meetings. Besides, it is possible to share related reports, put forward objectives for a specific period, characterize undertakings, and control their execution.

How to choose board the executives programming?

While choosing a board the executives programming seller, you should focus on whether the offered highlights follow your organization’s necessities. This is significant for organizations of any size, from any nation or industry. There are six stages to follow when you select a board the executives programming:

  • Characterize your business needs. Who will utilize the board entrance? How regularly will the organization utilize the board entryway? Which cycles will the product cover?
  • Recognize must-have highlights for the executive gathering the board programming your business will utilize frequently: live democratic, archive sharing, meeting minutes, and so on.
  • Set a spending plan range your organization is prepared to put resources into a board gateway.
  • Characterize a rundown of the best board entryways that meet focuses 1-3 above.

Abbreviate the rundown to the top 10 suppliers and gather extra information on them, for example, board entryway surveys on discussions, online media, and different stages. Make a directorate programming examination by client input.

Select the main three board gateways, converse with their reps, and pursue a free preliminary to discover which one suits your necessities better than others. Guarantee that a device you are picking is a solid match, as its execution will require monetary ventures, just as the time and enthusiastic assets of your group.


One shared space for meeting prep, report sharing, correspondence, and follow-up. Assisting everybody with saving time and getting more out of gatherings. An ever-increasing number of associations are doing the change to iBabs to deal with their executive gatherings. Less expensive, quicker, and more solid, iBabs gives clients full oversight to deal with their record such that works for them (like adding or eliminating clients a month to month as they see fit).


Wrike is a board meetings stage utilized by in excess of 20,000 organizations across the globe. Make spaces, activities, and envelopes to put together your documents, with job-based admittance to get touchy data. Construct group dashboards to appoint assignments and screen progress. Timetable your load-up gatherings through shared group schedules and impart continuously with different chiefs by incorporating your beloved informing applications. Smooth out your board the executives’ exercises and work as one with Wrike.


Boardable is a SaaS membership administration accessible on a month-to-month, quarterly, or yearly premise. It’s completely online, making it simple to access from any gadget whether it be your PC, tablet, or cell phone. You can propose meeting times directly in the application and get a rundown of reactions – all without the requirement for messages or calls. 

There are highlights for following impending gatherings, seeing gathering plans, and deciding on appropriate surveys. You can record meeting subtleties with the minutes included. You can likewise add and relegate errands directly from the minutes’ records.